How to Find the Best Office Relocation Company

From missing files to damaged furniture, a lot can go wrong during a move. A poorly managed move will cost you more than just money—it could potentially cost you your entire business. That’s why finding the right moving partner isn’t just helpful; it’s essential.

To find the best office relocation company, the first thing to do is to look for a company with a proven track record of handling commercial moves. Then check that they are properly licensed and insured. These simple steps will set you up for a smooth transition without any last-minute chaos.

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In this post, we will walk you through exactly how to find the best office relocation company. We will also tell you what services to expect and what not to expect.

Why Hire an Office Relocation Company?

Hiring movers can seem expensive at first, but in the long run, it can prove to be a very cost-effective way to execute a business move. A professional office moving company can minimize disruptions to your daily operations so that your team can get back to work faster.

They also have a good understanding of safety and compliance regulations, which can help you avoid fines and other penalties during your move. And their experience in handling specialized equipment makes them a trusted partner when you need to safely transport all your belongings.

What Services Do Office Relocation Companies Offer?

In reality, relocation companies do more than just move boxes from one address to another. They also help you streamline the entire corporate relocation process from the planning phase to after the move. Here’s a summary of what professional office moving services typically include:

• Pre-Move Planning: Pre-move planning involves developing a detailed relocation strategy that outlines the timeline, inventory, floor plans, and team responsibilities. For office moves, this service keeps downtime as minimal as possible by mapping out every phase of the move in advance.
• Packing and Unpacking: Packing services include securely boxing up furniture, electronics, documents, and other assets, then unpacking them at the new location. This saves your staff time and reduces the risk of damaging anything sensitive.
• IT Equipment and Server Relocation: IT relocation services are a specialized type of service that involves the safe disconnection, handling, and transport of your company’s tech infrastructure, including servers, desktop setups, and telecom systems.
• Furniture Disassembly/Reassembly: This service covers breaking down and reassembling large furniture and equipment. Doing so keeps these items safe and ensures everything fits as planned.
• Temporary Storage Solutions: Storage solutions are best for safely housing your office items off-site for days or weeks during a phased move. This is useful when your new office isn’t fully ready, or if there’s a gap between move-out and move-in dates.
• Post-Move Services: These services may include cleaning, unpacking assistance, or light rearrangement of office furniture. All of which can help your team settle into the new environment faster.

What Services Don’t Office Relocation Companies Provide?

While relocation companies handle a wide range of logistics, certain services typically fall outside their responsibility. Knowing these limitations can help you plan and avoid last-minute surprises.

• Sustainable Packing Supplies: Most movers don’t provide sustainable packing options by default. Fortunately, Stack’s moving crates are an eco-friendly alternative that also helps cut down on cardboard waste.
• IT Setup & Tech Support: While movers may be able to transport your servers or computers, they usually won’t handle post-move setup or troubleshooting. You’ll need to team up with your in-house team or IT vendor for this.
• Employee Relocations: Office movers typically focus on physical assets, not people. If your employees are relocating, you’ll need to engage a moving company that offers these services.
• Office Redesign / Interior Design: Don’t expect your moving team to arrange furniture layouts or update decor. For a refreshed office look, you’ll need a dedicated designer or space planner.
• Long-term Storage: Movers may offer temporary storage solutions, but long-term options are usually separate. If you need extended storage, be sure to plan ahead with a third-party provider.

5 Things to Look for in an Office Relocation Company

A reliable company helps you avoid delays, protect valuable equipment, and transition into your new space without disrupting daily operations. But beyond hiring the right team, there are a few office relocation solutions that make the entire process smoother. Here’s what to look for before choosing a company:

1. Proven Track Record With Commercial Moves: Look for a company with extensive experience in commercial relocation services, not just home moves. Teams that specialize in office moves are better equipped to handle IT systems, office furniture, and time-sensitive transitions.
2. Proper Licensing and Insurance: Your mover should be properly licensed and fully insured. This protects your business in case of property damage, loss, or any issues during transit.
3. Transparent Pricing and Detailed Quotes: Steer clear of vague estimates. A reputable office moving company will provide a clear, itemized quote that outlines all services and potential add-on costs, so there are no surprises on your final bill.
4. Experience With Similar Industries or Office Sizes: Always try to work with movers who have handled relocations that are similar to yours. Industry-specific experience means fewer disruptions and a more tailored approach.
5. Availability During Off-Hours or Weekends: To keep downtime to a bare minimum, choose a company that offers flexible scheduling. The best professional office movers can work after hours or on weekends to keep your business running without interruption.

How to Choose the Best Office Relocation Company for Your Needs

The wrong company could cost you lost time, damaged equipment, and unnecessary stress, while the right one helps you stay on budget, on schedule, and focused on your business.

Here’s what to look for when evaluating office relocation services:

Look for Experience With Similar Business Sizes or Industries

A company that’s moved businesses before will be in a better position to handle your move. And honestly, there’s a peace of mind that comes with knowing you’re not their first rodeo. Ask whether they’ve handled moves similar to yours in size, layout, or industry. Their experience is a good indicator of how smooth your relocation will be.

Ask About Liability Coverage and Insurance Options

A trustworthy office moving company will be happy to let you know the structures they have put in place to protect your belongings. Clarify what level of coverage is included and whether you can purchase extra protection. This safeguards you against loss or damage throughout the moving process.

Check Online Reviews, Ratings, and Case Studies

Customer reviews can offer honest insight into a company’s reliability and professionalism. Look for feedback that highlights what’s most important to you. For example, punctuality, communication, and how issues were resolved.

Make Sure They Offer Custom Planning and Project Management

It’s best to avoid a one-size-fits-all approach to your move because every business is different. A good commercial relocation service should offer custom planning based on your office size, layout, and moving timeline. This reduces confusion and ensures a seamless transition to your new space.

Confirm They Can Minimize Downtime During the Move

The goal is to get your team up and running as fast as possible. So ask about how they plan to keep your daily operations running or restore them quickly after the move. Some expert commercial movers even offer after-hours or weekend moves to keep disruptions low.

Compare Quotes and Request a Detailed Cost Breakdown

Transparent pricing shows you’re working with a professional, plus it will help you make an informed decision. Always get multiple quotes and ask for a full cost breakdown, not just a flat fee. This helps you understand what’s included and where extra charges might pop up.

Top Office Relocation Companies

These corporate relocation companies stand out because they provide top-notch relocation services. On top of that, they are experts at minimizing disruptions and delivering a seamless move for both businesses and employees.

1. Aires – Best for teams that want someone to handle the whole relocation process from start to finish.
2. Graebel – Great if you’re a big company dealing with a complicated, large-scale move.
3. Cartus Corporation – A solid pick for international businesses that need flexible and scalable support.
4. Altair Global – Go-to for companies that love using data to guide every step of the relocation process.
5. Atlas Van Lines – Perfect for teams with lots of heavy furniture or equipment to move.
6. SIRVA Worldwide Relocation & Moving – Ideal for global companies that want everything handled in one place.
7. Xonex – A good option for companies that relocate every now and then.
8. Move Solutions – Recommended for small to mid-sized teams looking for flexible, tech-savvy help.
9. Crown Relocations – Reliable pick if you’re moving employees across borders.
10. Weichert Workforce Mobility – Great for businesses that want custom solutions with smart tech built in.

How Much Does It Cost to Move an Office?

The cost of an office move can range anywhere from $1,500 for a small, local relocation to $30,000 or more for larger offices or long-distance moves. Pricing depends on factors like how much packing is needed, whether you have specialty items, and when you schedule the move.

Keep an eye out for additional charges like insurance, storage, or overtime fees, which may not always be included in the quote up front. Most professional office movers will provide a detailed quote after an initial walkthrough or virtual consultation. This quote should outline base costs, add-ons, and timelines so you can plan your budget confidently.

How to Budget and Save Money While Relocating an Office

Several factors can drive up the cost of an office move if you’re not careful. In this section, we shared some practical tips to help you save money throughout the relocation process.

• Plan the Move During Off-Peak Times or Seasons: Moving during weekends, holidays, or peak seasons often comes with higher rates due to increased demand. Instead, schedule your move during off-peak months or mid-week to access lower pricing.
• Declutter and Downsize to Reduce Moving Volume: The less you move, the less you pay. So now’s the best time to get rid of old furniture, outdated electronics, and unused supplies before moving day. Downsizing helps cut down on truck space, labor time, and even packing materials.
• Get Multiple Quotes to Compare Pricing: Request quotes from at least three office relocation movers to understand the range of costs and services offered. Make sure each quote includes the same services so you’re comparing apples to apples.
• Handle Simple Packing In-House to Save Labor Costs: Professional packing is convenient, but it can add a lot to your bill. Get your staff to pack up their desks, label boxes, and handle non-fragile items. This can reduce how many hours you need movers on-site, thereby reducing labor costs.
• Schedule the Move to Minimize Business Downtime: In the business world, time is money can be taken literally. Lost work hours automatically mean lost revenue. Plan the move during non-working hours or weekends to avoid disrupting your daily operations. This will help maintain productivity and prevent the move from cutting into your bottom line.
• Ask About Package Deals or Bundled Services: Always ask whether there is room to customize your package because some commercial moving companies offer discounts when you bundle multiple services together. For example, you may get a lower rate for combining storage and moving services.
• Rent Plastic Bins: Buying cardboard boxes for a large office can get expensive quickly. Renting moving boxes is usually less expensive and more durable. They also help you save space in your moving truck since they can be stacked on top of each other.

Ready to Move Your Office the Eco-Friendly Way?

The relocation company you work with is the dividing line between a stress-free move and a chaotic one. A reliable company will help you stay organized, minimize downtime, and protect your valuable assets. With their help, you’ll settle in and get back to work in no time.

Remember to work with a moving company that understands what’s involved in moving an office; otherwise, you risk delays, damaged equipment, and lost productivity.

Ready to simplify your move? Contact us today to rent moving bins and start your journey towards a hassle-free move.

FAQ

We addressed some common questions businesses ask when planning an office move.

How Long Does an Average Office Move Take?

It takes a few days to move a small office, while larger offices with complex setups like healthcare facilities may take several weeks or months. One reason for this could be that many companies opt to move after regular business hours or over the weekends to minimize downtime.

Do We Need to Pack Ourselves?

Not necessarily. A lot of professional office moving services offer full-service packages, which include packing. That said, for a higher fee, many moving companies will pack for you, which can be really handy when you’re pressed for time.

What Happens if Equipment Is Damaged in Transit?

Experienced commercial moving companies usually offer insurance and have the expertise to handle office equipment with care. Still, accidents can happen. In the event of something getting damaged, your moving company should offer to cover it. But be sure to confirm the coverage details of your quote in advance.

Is It Worth It to Hire a Moving Company?

Absolutely! Office relocations involve moving heavy furniture, delicate equipment, and the time out of business can cost a lot of money if not well planned for. It makes sense to invest in a reputable moving company that can help you enjoy a seamless transition.

How Much Are Office Movers?

On average, you might expect to pay anywhere from $80 to $150 per hour for local office movers. Office moving rates vary based on the size of the office, the number of movers required, distance, and any additional services like packing or equipment handling

How Much Do Relocation Services Cost?

The cost of moving an office can range from as little as $1,500 to as much as $30,000. The two biggest determining factors for your office relocation costs are the size of your office and the distance of the move. Getting a custom quote from commercial relocation services is the best way to understand the full scope of your costs and plan your budget accordingly.